Setting up sites and rooms

so your students can find their classes

By setting up sites and rooms, you make it possible for students to view detailed maps and instructions from your website about where their class will be held, saving your staff time in phone calls giving directions and saving students frustration when they can’t accurately locate the venue.

Once sites and rooms are created and linked to classes, you are also able to view a site or room timetable to check for double booked rooms or find where there is a free space to schedule another class. Some of our customers used to keep this information in spreadsheets which had to be manually edited every time a class was created or cancelled – let onCourse do the hard work for you instead.

How to set up a site

1. In the splash screen or from the ‘Resources menu’, select site and click the plus symbol.

2. Name your site and enter the address

3. You don’t need to know the latitude and longitude off the top of your head! By clicking the hyperlink ‘Find this location’ you are taken to the ish page www.ish.com.au/oncourse/coordinates. From there, you can enter the address and find the exact coordinates of your venue. Copy and paste the coordinates in to your ‘new site’ window. This now means the google map of this venue will be available to your students over the web. They can even type in their own address to get step by step instructions to get to the venue.

Creating a venue
4. Add rooms to your site using the + button to the right of the window. You can give each room a name, specific directions, and describe what facilities are available. If your venue only has one room, such as a community hall, you still need to create at least one room so you can link the site to a class.

5. On the directions tab, you can make some extra information available to your students, such as driving directions, public transport or special instructions. Because these description fields are Rich Text enabled (the blue A indicates this) you can add hyperlinks to local bus timetables or other useful pages for your students, like transport infoline or your local equivalent. You can leave these fields blank if you want.

6. Save your site record. The image below is an example of the directions that a student can get from your website once you have entered the coordinates of a site, by clicking on the venue name in a class description.

Google maps directions