VET: Setting and modifying outcomes

flexible outcome recording and reporting

Setting outcomes for VET classes

Outcomes listing in class record

When you set up a VET course and class and enrol students, outcomes will automatically be created for each of the units of competency you assigned to the course, with the properties start and end date, reportable hours, delivery mode and funding type you set in the class.

There are multiple places you can access the outcomes and set them, plus modify the details mentioned above for individual students – in the class outcome tab, in the student enrolments tab, in the enrolment outcomes tab, and in the certificate window when you are creating a new certificate.

What are outcomes?

A students outcome is the record of their engagement with a Unit of Competency or Module from a training package or accredited course. Outcomes are often reported to government through processes such as AVETMISS and must meet certain validation rules.

Primarily, an outcome records if a student has passed or failed their course. The outcomes available for selection are as follows:
20 – Competency achieved/pass
30 – Competency not achieved/fail
40 – Withdrawn
51 – Recognition of prior learning granted
52 – Recognition of prior learning not granted
53 – Recognition of current competency granted
54 – Recognition of current competency not granted
60 – Credit transfer
70 – Continuing enrolment
81 – Non-assessed enrolment – Satisfactorily completed
82 – Non-assessed enrolment – Withdrawn or not satisfactorily completed

Refer to the NCVER publications, VET Provider Collection Specifications and AVETMISS Data Element Definitions for more information regarding the definitions and use of these outcomes.

Setting individual outcomes outcomes

Outcome editing window

To set the outcome, modify the start or end date, or delivery mode, simply click in the list view field you wish to change and enter the data. To modify the unit/module the outcome is linked to, to change the funding source or change the reportable hours, click the expansion option to open the full outcome edit window.

If you wish to add additional outcomes to a students enrolment, open the enrolment record to the outcome tab, and click the plus sign to add an outcome. You may need to do this if a student completes an additional unit by RPL, or if the entire class complete an additional unit to what was originally planned in the course.

Setting outcomes in bulk

Setting outcomes in bulk

Setting outcomes in bulk is only available to set outcomes to ‘successful’.

In the class window, the outcome of one, some or all students can be selected and set as a single action.

Select the outcomes you wish to set by clicking the first outcome, holding down shift (to select all in the range) or control / command (to select only those you click on). Then right click on any of the selected records and set the outcomes to successful. This will then set all the records to 20 in a VET class, or to 81 in a non-VET class.

If you set an outcome to successful’ in error, can always select it again individually and set it to a different outcome. This means you can set a whole class group to successful very quickly, then go back and change the outcomes for the 1 or 2 students who did not pass to 30 – Competency not achieved/fail.

Outcomes FAQ

Q. Why would I want to change the start and end date of an outcome
A. If a class falls over a collection period (usually a calendar year) and some students have been assessed and passed already, they can be reported with an end date in the current year. The students who have not yet been assessed, and have end dates in the following year will be automatically exported with outcomes of 70. You do not need to set the outcome to 70, then come back and change it when the results are received.

Q. What is the funding source field for?
A. In some types of classes, overseas fee paying students may be attending, as well as Australian fee-paying students, and Australian government funded students. By setting the appropriate funding source at the outcome level, you report the correct student contact hours to your funding body, without having to move student enrolments into different class groups. If you deliver CSWE programs, where this often an issue, there is more information available here about how to set up your courses and outcomes.

Q.I report my statistics to BACE and also need to report my non-accredited course outcomes. How do I do this?
A. ‘outcomes’ are also created for general enrolments and VET flagged non-accredited courses. On export, they will automatically be set as type 81 – Non-assessed enrolment – Satisfactorily completed. You still need to manually set the outcomes for students who do not complete or attend the class as 82 – Non-assessed enrolment – Withdrawn or not satisfactorily completed

Q. What are reportable hours?
A. There is some disagreement between different state funding bodies on what number should appear in this field. Generally, it is understood to be the nominal hours, as defined by NCVER tables. The nominal hours set for each module will be the default reportable hours reported in your NAT00120 file. Non-accredited courses report the classroom hours in this field. If you prefer to report the classroom hours in this field, you can set this in the class VET tab, however you will need to do this BEFORE enrolling students, otherwise you will need to change the hours outcome by outcome. In some cases, you may need to modify the nominal hours reported for students being funded under particular programs, and you should do this in their outcome record.

Q. A student who enrolled in one of our VET classes has completed and passed the assessment without attending the class. How do I report them?
A. You can report them as 53 – Recognition of current competency granted and should change their outcomes delivery type to N/A(eg. RPL, credit transfer)

Q. A student has completed units towards the qualification they are studying at our college elsewhere. How do I add them to their record?
A. Find an enrolment record for the student and open the outcomes tab. Here you can add additional outcomes as needed. Units completed at another training organisation should be marked as 60 – Credit transfer and their nominal hours are not counted towards your colleges annual delivery. On the ‘Notes’ tab of the students record, you can also add attachments, and it would be appropriate to scan and attach copies of their original certification and any other supporting documents they have provided here, for your own records.

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