Applying a concession or promotion to an enrolment

When processing an enrolment through Quick Enrol, you can discount course fees by using a:

• Concession – a standard discount automatically offered to a group of people, e.g. seniors, on a range of courses
• Promotion – a special offered accessed though a one-time code, used as a marketing tool
• Manual discount or surcharge – can be used to provide bulk discounts or to pay for additional services, such as phone enrolment booking fee.

More about concessions and promotions and how they can be set up here

Concessions

If a concession type has been set, and a student meets the requirements of the concession, such as holding a particular type of card, living in a certain area,or being a certain age, and the class they are enrolling in has been set to accept that concession type as a discount, then the discount will automatically be applied when they enrol.

In the screen shot below, the student, Don, holds a Seniors Card. The first class he is enrolling in, French Level 1 allows a seniors discount. The discount is automatically applied to the class fee. The second class, Woodwork for Beginners, is not eligible for a concession, so the full fee is automatically applied.

Enrolment with a concession applied for one class

Promotional codes

Promotional codes can be used by students enrolling over the web and by administration staff through onCourse Quick Enrol. In both instances, the code word must be supplied for the student to gain access to the discount.

Through Quick Enrol

When processing an enrolment, enter the code in the field Promotional code in Quick Enrol. This will then discount the eligible classes as appropriate. In the example below, the promotional code “GREEN” provides a discount for woodwork classes only. In this enrolment you can see that the woodwork class is discounted, while the French Slow Cooking Workshop is not.

Using a promotional code in Quick Enrol

Through the onCourse website

Click to enter your discount code

On your onCourse website, an option for students to enter a discount code is available. When they enter a valid code, the eligible classes on the website will show a new, discounted price, as per the example below.

Class fee showing at discounted rate after promotional code entered on the website

Manual discounts

At times it may be necessary to manually discount an enrolment fee, or include a surcharge. Using Access control you can ensure only sufficiently qualified staff have permission to manually discount or surcharge a student’s enrolment fee.

You can do this by clicking the plus symbol next to Other charges in Quick Enrol and adding other charges or discounts as needed. Surcharges should be entered in the ‘Price each ex tax’ field, with discounts entered in the ‘discount each ex tax’ field. The totals will all automatically update.

Adding a manual discount in Quick Enrol