Creating and enrolling students in a custom class

The Private Booking feature can be used when you are creating a once-off custom class booking for an individual or group enrolment. This feature allows you to create the class, set the fee and take the enrolment all in one window.

You might use this feature to create one-on-one booking for extra tuition, a private dancing lesson for a couple, or a custom corporate class booking for a small group of staff.

To begin, open the quick enrol window. From the add symbol in the top left corner, select private booking.

Add a Private Booking

1. Type in a course name. This needs to be an existing course – even if the class content is not the same you can select one that is similar e.g. Salsa & Latin American for a private salsa booking. If you regularly take private bookings you may prefer to set up a course specifically for that purpose.

2. Set a class code, a site and room and create a fee. Like all classes, the fee is per person, so if you are enrolling a couple, you can either set the fee to half the booking cost and charge them both, or set the fee to the full cost, and manually discount the second person to $0.

3. Select a tutor to deliver the class.

4. Create one or more sessions for this class. The process is the same as for creating sessions in other classes. If you double book a room or tutor, you will see a warning icon in the calendar view.

Creating a session for a private booking

5. Add the contact details for the first student, and enrol them in the class, as per a normal enrolment

6. Add each of the other contacts attending this class. They will be pre-populated with an enrolment in this class.

7. Enter the payer and payment details and save the enrolment.

The class and enrolments will be created. The class will be set to a maximum of the number of students who enrolled. If you need to add an additional student to the enrolment at a later date, you can find and edit the class maximum numbers and add the additional student(s) as per the normal enrolment process.