Release 1.0

Want to lock certain users out of parts of onCourse? Now you can control users' rights to almost every part of the application, down to 'view', 'edit', 'create', 'delete' and 'print' right levels. For SMS and email, you can even control which users can send up to 50 messages and which can blast your entire customer base with many more..

Access control sounds simple to describe, but it has been a big effort to implement and test throughout the whole application.

It has always been possible to search for records in classes, tutors, courses, rooms, and in fact in any list view within onCourse. That search functionality is still there and even improved, but there is now a quick way to search directly in the list view, select tagged items and restore saved searches.

We’ve added our goto icon in more places – as usual clicking on this will open up the related record in a new window.

As an example, in the following image, if you click on on the icon , this will open the student record in a new window.

One of the features that was requested was a means to manage tags in bulk, we’ve included this feature now in our latest release.

Assuming that you’ve already created some tags, highlight the records that you’d like to tag and right click the tag on the left. This should give you the option to either add the tag to the highlighted records or remove the tag from the highlighted records.

Each class can be allocated a set of costs: fixed, per session, per hour or per enrolment. This allows you to define costs such as room rental per hour, materials costs per student and so on. You can also enter your target enrolments, enter funding arrangements (eg. government contributions) calculate minimum break-even, report on target vs actuals over any period and produce budgets.

MySQL, Microsoft SQL and Oracle are now additional choices for backend database in addition to the existing built-in Derby engine. These new choices allow the system to scale effectively to enterprise level customers, allow for clustered databases and improve server speed, reporting and backup options.

A new AQTF requirement has been imposed on all RTOs in Australia. onCourse is the first enrolment package to support this new export and does it without requiring any additional work from you.

99% of the time, an accredited course is built in advance with a qualification and the appropriate units of competency/modules linked. But sometimes, the actual units taught can vary only after the class has started when a tutor makes decisions based on the competencies of the class. English as a Second Language (eg. CSWE) is often in this category. In this case onCourse now allows for this flexibility, giving you the option to create outcomes individually per enrolment. For example, some students may complete one outcome, while others may engage with, and complete more.

For managing various funding groups within the one class, such as state funded, AMEP funded and overseas full fee paying students, it is now also possible to modify the National Funding Source field per enrolment. It will automatically be set to the default of the class, but can be overridden as needed.

Start and end date and delivery mode can also be modified on a per enrolment basis, so RPL outcomes can be assigned and the enrolment can stay with the rest of the class group.

On the class window, there is a new tab called VET, which contains fields that are useful for RTOs and relate to AVETMISS and other delivery statistics. The three AVETMISS specific fields 'Delivery mode', 'funding source' and 'DET booking ID' have moved to this tab, from the General tab. Additional fields regarding hours have been added.

Qualification Hours – These are the nominal hours set by NCVER for the qualification. Often, this field is left blank, which is acceptable for AVETMISS.

Student Contact Hours – This field multiplies the number of students enrolled by the number of reportable hours. SCHs are often used by funding bodies to measure delivery.

Classroom Hours – The total hours you have defined as scheduled activity by setting sessions or by defining the minutes per sessions and number of sessions on the General tab. This is not reported as part of AVETMISS – it is for your information only.

Nominal Hours – The total nominal hours of the units of competency assigned to the course. While the nominal hours are usually set by NCVER, you can override them or add them where they are missing in Module record.

Reportable Hours – These are the hours that will be reported against each enrolment in the NAT00120 file. They default to the nominal hours of the course. If there are no nominal hours as set by the module, i.e. in a non-VET course, the nominal and reportable hours will default to the classroom hours. You can override the reportable hours field to the classroom hours or any other number that you wish to export in it’s place.

You can create custom fields for contacts which will be searchable. This allows you to create fields for, and record information that is particular to your business. Some examples of how this field may be used are payroll numbers, licence numbers, student numbers that stay with the student between training organisations and date of initial contact. You can add as many additional fields as you need to contact.

You can define how contacts relate to each other, such as siblings, spouse and parents and make contacts employees of companies. This is especially useful for tutors who work as contractors and may have separate business and personal contact details.