This function allows users within the Quick Enrol screen to create a custom class with a room, tutor and cost assigned and then enrol one or more students. You could use this feature to create a private class for a corporate client, to deliver a personalised training program to an individual or small group, or to create a 1-on-1 coaching session. The class can have one or more sessions, with the maximum enrolment set to the number of student(s) you enrol at the time of creation. Once scheduled, the class will be recorded within the database just like your other classes, with enrolments created and entries in the timetables for your students, room and tutors recorded.
Double booked rooms and tutors have warning icons appear next to them on the Calendar view. You can drag and drop the session within the calendar to a different time, that doesn't conflict with another booking. or you can keep the session double booked, for example if you want to purposely book two classes into a room in case one is cancelled. Along with the Private Booking feature, this would greatly suit our users who often arrange small private sessions.
When using Quick Enrol there are a number of options available to take advantage of relationships.
You can set a relationship between contacts and the payer of the enrolment at the time of enrolment. This is useful when enrolling friends together or a when a parent pays for a child's tuition.
If existing relationships have already been set for contacts, we take advantage of this when adding contacts in Quick Enrol.
As example if you add a contact that is a parent, the child(ren) will appear as an option when clicking on the "+" icon when choosing to add an additional contact.
We have optimised the communication between client and server to much it much faster over slow links (eg. when using onCourse over an internet link). This, combined with our SSL encryption of the channel, makes onCourse very usable across multiple sites and even wireless links.
Throughout almost all list views in onCourse a new export feature allows the user to export raw XML data, or data transformed into a wide range of possible options. Because we chose the XSLT technology as a way of transforming the export data, users are able to write their own transforms. You can use an XSL stylesheet to export data as pdf, Word, csv, tab delimited or almost any other data format you can imagine.
Allows some useful parameters to be specified for the server such as database location, IP address(es) and ports to listen on. This file will allow onCourse to be more easily customised for those who have unusual requirements on their network when the usual onCourse defaults don't quite fit.
Our service installer will now detect the location of the configuration file and not prompt for a database location.
Refund credit cards though payment gateway, making it much easier to cancel classes and refund students without having to phone the student to get their card details.
Credit card refunds
In calendar sessions which collide with double booked Tutor or Room are shown with an icon. Validation runs when you open a calendar or move a session.
Add predefined fields to SMS and email: Allow and to be used in SMS/email messages
Quick enrol accepts course-class codes to improve easy lookup of classes
Remove all tags from this tag group, Right clicking on the list of tags in window will allow the user to select "Remove all tags from this tag group"
Improved room selection
Class mailing list report renamed to "Mailing list export" when choosing to print in class list window
Invoice a company (or any contact), not just students
Improve logging for Windows, rolling over a daily log
Improvements to 3rd Party Payment tracking: Enrolments have a icon that links to invoice to identify payer
Export all table data to flat files
Allow contact delivery options checkboxes to be searchable (post and email, deliverable, opt out of marketing etc)
More search options for course/class
Unit of competency code
with classes currently on offer/ with no classes currently on offer
query by the course "currently offered flag"
Windows problem with file dialog: Resolved a problem where choosing an alternate folder would delete the filename
Payments in: Send tax invoice with paid notification, when creating a new payment on the payment in screen there is a tickbox to email the payer with a tax invoice
All date fields now render with day of the week in list views on mouse hover. ie. Mon or Tue will appear
Indicate if field is too small to display the data it contains: if information is larger than the field there is an … icon to indicate there is more data
List prefetching implemented: greatly improves performance when client and server are not on the same network or remote
Printing improvements to Certificate of Attendance
"Lost Connection" dialog cannot be closed.
Class tutor list report includes class name
Improved the ability to add and select tutors when a pool of tutors is available for a class
Server config file: when "onCourse.cfg" file is present in the same directory as the onCourseServer exe. This will allow the setting of port, ssl_port, database location, and IP addresses to listen on.
Allow attachments to be linked to Sites
Server shows error to user when unable to start, rather than silently failing
Year is visible on date picker: when using the date picker, the year can be selected in the popup
Fixed list views not updating after enrolments added
The goto contact icon is send message works correctly
Include web address (if website enabled) for enrolment confirmations
Improve payment functionality: Payments can be marked agsinst specific invoices rather than automatically selected against the oldest.
XSLT based export
On windows ctrl click to multiple select in class list is same as right click
Improved image/pdf attachment
Green colour coding on Class list screen to show when minimum is reached
User not able to exit Student -> Financial tab -> Payment-in sheet: certain combination of access rights prevented exit out of payment in
Hide RTO features via preferences checkbox
Private class booking facility
Access via quick enrol via "+" button
Allow users within the Quick Enrol screen to create a custom class that has a room, tutor and cost assigned and then enrol one or more students
You can duplicate an existing class or create a brand new class
VET funding report errors
Outcomes for students whose enrolments are cancelled shouldn't be visible
When the server detects an attempt to downgrade the database the user will see an appropriate message
Improve relationship options: more options available for relationships such as parent, sibling, child, friend etc.
Payment tracking full amount in Quick Enrol: add preference "[ ] Quick Enrol payment defaults to $0" and if the user already changed the payment amount from the full amount to something else this remains unchanged
Quick Enrol: improved visibility of delete button
Email invoice improvements
Bug in date fields of advanced find
Quick Enrol: Use relationships to select additional contacts
Quick Enrol: Suggest relationships for contacts
Fixed Payment AmountPrevious owing and Balance outstanding not recalculating correctly on the Quick Enrol screen.
Duplicate class sheet date field made wider to avoid being partially obscurred by calendar icon
User can create an enrolment without access to do so
User can change tags when they don't have access
Include year in date of birth on "student contact list" report feature request
Fixed a problem when attaching a pdf
Course AVETMISS validation problem
Add sessions dialog — pre-populate room: if the class has a room defined this will be in the session dialog
Attempting to kick out user from the server GUI now works as expected
Status not set correctly on certain paymentOuts
Fixed validation on disabled fields is not shown.
HTML email url does not honor system web proxy
onCourse data population via webservice only: this reduces the first startup time of the server
Long email addresses is not longer chopped in Student contact list report.
Multiple concessions for each Discount
Changes to statements of attainments report