onCourse provides an effortless way to display images and documents (for example JPG, PNG, GIF and PDF files) with your website. Within onCourse you can add documents directly to the Documents section by navigating to the window and clicking the + button.

Alternatively, you can upload or link documents directly from the edit view inside Course, Class, Tutor, Student, Site or many other places within onCourse. This links the document directly to that resource.

If you wish to display attachments and images on your website, firstly make sure that you have the Security level set as Public in the document record inside onCourse. Then you have several ways of showing content online, depending on where you want to display it.

You have the ability to add thumbnail images to all your courses. These will appear on your website on any courses list view page, so that’s any URL that contains /courses after your domain name e.g. www.acme.com.au/courses or www.acme.com.au/courses/business/computing.

To enable this feature you will have to add the following code to the CourseItem.tml file:

substituting the words 'pixel width' and 'pixel height' for the correct dimensions. So assuming the image you are adding is 200 x 200px then the code will be:

You would then store the attached image you want to the course and making sure the pixel width and height is the same as the code in the CourseItem.tml and name them 'coursecode_1' e.g. ActingBeg_1.

You can use images you have uploaded into onCourse as hero images for a specific course. To do so, you first need to add a snippet of code to your site’s CourseItem.tml file.

This snippet is pasted below:

Open the CourseItem.tml in a text editing tool, like NotePad++ or Sublime, then copy and paste this code into the file somewhere out of the way. Ensure that you set the name of the uploaded hero image in onCourse to x_hero, where 'x' is the course code of the course the image is intended for - e.g. for a Pottery course with the course code POT001, in onCourse you’d want to name the image POT001_hero.

You can edit the height and width values, but be aware that this may result in inconsistent results if the images you upload are all different szes to begin with.

You have the ability to display a different hero image on each course detail page. These will appear on your website on any course detail pages e.g www.acme.com.au/course/accounting.

You would then create a new tag group called 'image' and a tag inside that group. Call that tag 'hero'.

Once you have created this tag group and tag the next step would be to upload the images you want to tag to the document management system.

Once you have done this you will have to tag each of these images with the 'hero' tag.

To enable this feature you will have to add the following code to the CourseItem.tml file :

Lastly you would go into each course you want these images to be displayed and add the document to the course record. You do this by clicking the + button next to Documents heading and typing in the name of the image you’ve already added. If the image isn’t uploaded to onCourse yet, click Browse and search your local computer for it. Remember to make sure the pixel width and height is the same as the code in the CourseItem.tml then tag them to the tag 'hero' in the tag group 'image'.

There are two methods of adding an image to a page you’ve created in the editor.

One of the key features of onCourse is the integrated website. This allows you to promote your courses via your website with seamless online enrolments, waiting lists, mailing lists, discounts, credit card payments, student and tutor portals and much more.

Because onCourse has been written as one comprehensive system, updating your website is automated and painless. Every time you make a change to any relevant information those changes are automatically uploaded to your website without you having to do anything specific. For example, this means that as courses are filled the website automatically updates to show prospective students that places are limited.

onCourse makes the uploading and downloading of information (the replication) foolproof so that you don’t have to worry about it. Replication was designed by ish to work perfectly even after your internet connection has been offline for a while (say, because your ISP had an outage). onCourse is designed to not require high performance internet links, so you can use very low cost ADSL and because you aren’t hosting the website in your office, you don’t need to invest in expensive, high performance, high reliability internet connections (such as SHDSL which are typically $400 / month and up). You also don’t need servers which provide 24×7 web access for students or have backup power and generators to ensure high reliability website service with a 24-hour climate controlled server room in a secure facility which complies with the Mastercard/Visa PCI security regulations .ish already does all that for you.

All you need are the computers you own today and a plain, simple low-cost internet link to run onCourse. We provide the rest.

Each course needs to be marked as 'Enabled and visible online' from within the General tab when looking at the course to display on the website. To do this:

You must also tag your courses with Subject tags for them to display on your website. You may choose to allow subject tags to be set more than once, or limit to one. If a course is tagged with more than one subject, it will appear in the menu for each tag you have assigned.

Similar to courses, each class needs to be marked as "Enrolment allowed and visible online" from within its record. To do this:

Some URLs on your site are reserved for special pages. These pages are delivered by the onCourse software itself. To customise them, consult the templates chapter for details of how these pages are created. These pages include:

onCourse includes a powerful search engine across your website. Because it understands the structure of your content, it can be used to deliver very precise results.

Search engines like Google will create a pathway for students to get to your site which is why we implement opengraph (Facebook) and schema.org (Google, etc) to inject structured data into those search engines as well.

When a student arrives on your onCourse site, use some of the tools below to craft a user journey from the front page to the course they are looking for.

Faceted search uses a hierarchy structure to enable users to browse information by choosing from a pre-determined set of categories. This allows a user to type in their simple query, then refine their search options by navigating. In reality, it’s an advanced search going on in the background, but instead of the user having to think of the additional search categories, it’s been made easier for them by the visible folder structure. Examples of other websites that use it are Amazon and eBay.

You can select more than one option in the faceted search which will allow you to view more than categories results.

In the example below ther has been one option selected in the Locations tag and two options in the Courses tag. The courses that are displayed will be ones that are being taught in Sydney that have either been tagged to Barista & Coffee Art or RSA Course. The URL that is generated after the domain name from this search is /courses/barista+%26+coffee+art+courses?tag=/rsa+courses&near=sydney/2000/5

If you only selected the Sydney option above then the URL you would get is /courses?near=sydney/2000/5;if you only selected RSA Courses then the URL you would get is /courses/rsa+courses; and if you selected both Sydney and RSA Courses then the URL you would get is /courses/rsa+courses?near=sydney/2000/5.

There are a number of tools available to you to help maximise the search engine optimisation for your onCourse website.

If you select HTML you can use standard HTML tags to build the content on your page. This is only recommended for advanced users with a prior working knowledge of HTML, otherwise we recommend using markdown mode.

Markdown is a simplified markup language designed to be easy to use for people who don’t code. To add content using markdown, select 'markdown' from the drop-down box in the top-right of the content page you’re editing. HTML cannot be used in Markdown mode.

Using rich text markup onCourse is able to draw from many parts of your data. Maybe you wish to display a banner, linked to a random course from a subset of high priority courses; or display a collapsible menu of subject. Maybe you’d like to add the complete contents from one group of specially tagged blocks of content.

By using the dynamic content rich text markup your web pages will always be up to date. If you change a course description, then everywhere that course is referenced will automatically update.

There are many types of content you can insert into a page and you can use the following markup anywhere rich text is supported. That is, you can insert images, course lists, video and much more inside other web pages, course descriptions, tutor resumes and any other place you see the rich text symbol.

Start by creating a new Block in the CMS editor and giving it the title of "bannerAd1". Put some text in there an image with a link to some special offer. Once this Block is saved it can be displayed in either your content or another block, throughout your website by the simple inclusion of the rich text markup

The second rich text markup we consider is {course} This tag functions to embed specific onCourse Course data into a page or web block. It can display data/content either at random, or specified from a particular grouping - ie evening classes. If a course is chosen at random - courses can be restricted by specific tagging and basic class information can also be displayed.

You might like to highlight particular courses on your front page ("Course of the Week" for example), or display a random course in a 'block' in the sidebar across all pages of your website - the possibilities are endless.

The third rich text markup we should look at is {courses} This variation of the "course" code will display a List of courses within your content or "block"; and can be sorted dynamically by number of filters including; by start date; alphabetical listing, and others.

For example the Courses markup could be used if you wished to create a home page…​ or landing page that contained the most popular courses, alternatively Courses that were about to start through the coming week. To do so, what you would need to do is open the relevant page - home page or other, and place the following rich text markup: (replace 'yourTopicsHere' with an appropriate list)

Tags are the most common way of creating navigation to your courses and classes. You might organise your courses into subject categories, e.g.:

Using onCourse’s powerful tagging system, you might also organise your courses according to skill level:

Or, perhaps by target audience:

You may then want to display that tag structure on your website to allow users to navigation through it. Clicking on any tag will take the user to a URL like /courses/leisure/crafts and all the relevant courses will be displayed on that page. To place a tree of tag options on a page, simply use the rich text "{tags}". Further options allow you to customise the output.

You may want to display content from one page within another page. Use this rich text element to embed content.

You are able to use this markup to display a form on the page which anyone can fill in. This can be very useful as a 'contact us' form for example. When the user enters the required data, an email is sent to the address you nominate with the information entered. This is the only rich text markup which requires a closing bit of markup to designate where the form ends. Don’t forget to insert {form} at the end!

This markup is only useful inside {form} markup (see the previous section). You use this to add a text field into the form.

This markup is only useful inside {form} markup. You use this to add a set of radio buttons into the form, of which only one can be selected.

This markup is only useful inside {form} markup. You use this to add a popup list into the form, of which only one can be selected.

You may want to attach images and other files to courses, classes, sites, rooms and tutors and have them appear on the website. Just attach the file you want in onCourse via the Training > Documents menu item, click the '+' button and upload the file or image, mark it as 'Public' via the Access dropdown box and that file will be automatically transferred and attached to your site. These files will appear by default at the bottom of the relevant page. So for instance, just attach a PDF to a course to have that document appear as a link at the bottom of the course description. Likewise, pictures will appear at the bottom of the page. If however you would like to position the image somewhere else (say, next to the relevant paragraph of text) you can do so with a special rich text entry called {image}.

Embed a video on your page. You will not upload the video directly to onCourse, but instead use a third party service like YouTube - their servers are optimised for video delivery and the performance and tools more helpful.

You can also use this within the Marketing tab of any Course, Class or anywhere else that uses this rich text format. Just copy and paste the below portion of code, and replace the youtube_id with the id from the YouTube video you wish to embed. You can find this after the = sign in the Video URL.

Link to an attachment. When your user clicks on the link, the file will be downloaded. You will want to use well accepted file formats such as PDF.

A block to display search options for duration.

You are able to use this markup to display tutors on your home, courses, course detail, internal page or any other page. Use this rich text element to embed tutors.

The billing section will show you your current level of onCourse plan, and the number of concurrent users your licence allows for.

If you wish to make a change, click the Change button, then enter the number of concurrent users you require and select a new plan from the drop-down list. Hit cancel if you’ve made a mistake and don’t wish to change anything.

You can also set the email address and name of the person who should be receiving invoices for your onCourse account. You can also add an invoice reference, should you require one.

Once you’re happy with your changes, hit Save.

Here you will see a list of all of your onCourse websites, each with four different sub-sections beneath them; analytics, URLs, tag manager and google search.

You can also create a new website. by clicking the + button next to the Websites header.

The first thing you’ll do here is log in and connect with Google services. This will allow you to access things like analytics directly from within onCourse. Click the 'Log in' button and accept the permissions to set up your services.

The first step is to set up your Analytics, and then your Google Tag Manager, and then add your Google Maps API key. If you have not created an account for either Analytics or Tag Manager, you will need to do so before you can complete these steps.

Analytics - https://analytics.google.com/

Tag Manager - https://tagmanager.google.com/

Once you have selected your analytics account from the list, you can select the Analytics web property. This is the specific code used to track events and users on your site. If you leave this empty, onCourse will attempt to create one for you at the point you hit 'Save'.

Simiarly with the Google Tag Manager account, select this from the drop-down list, and then select the appropriate container from the drop-down box.

If you don’t have the right permissions to use or view a tag manager container or analytics web property, you won’t be able to see them in the lists. In these cases just leave these fields empty and onCourse will create them for you automatically when you Save.

After a student has added classes, products or applications to their shopping basket and proceeded to checkout, they will see the page below. All the student needs to enter here is their first name, last name and email address. Based on an exact match of these three fields, this determines if they are a new student or a returning student.

Sometimes students will use a different name (through marriage or abbreviation). Sometimes they will change their email address. In these cases, onCourse will create a new student record which you might want to merge later.

Within the Editor settings you can specify an age under which all enrolments will require parent or guardian contact details e.g. for students under 18. We recommend that you also make the date of birth field mandatory for your system. In the example below, student Manual Child is trying to enrol in a course named 'Internal', however since they are under 18 years of age they will have to enter their Parent/Guardian details first by clicking the 'Add Guardian' button.

If the student has enrolled before and already has a parent/guardian contact related to them in onCourse, then this information will not be requested, and the 'Proceed to Payment' button will show.

Until a Parent or Guardian’s details are supplied, there is no option to proceed to the payment screen. Clicking the 'Add Guardian' button directs to the Add a Parent or Guardian page, along with the following callout message; "Because a student is under 18 we require the details of a parent or guardian for our records. Please enter that person." As per adding all other contacts, if their details are already in onCourse, then only a first name, last name and email address are needed to identify them.

Once the guardian or parent’s details have been captured the user will be returned to the Summary page, which will show both the child’s name and the parent’s, along with a short description next to the child’s name of their relationship with the defined guardian.

Next to the relationship description there is also a Change button which, when clicked, takes the user back to the Add a Parent or Guardian page where the user can add a different Parent/Guardian.

Once a student has entered all their details they will be directed to a summary page.

This page includes the following information:

The student can adjust the details, including changing the class they are enrolling in (if there’s more than one to pick from) and then proceed to the payment page by clicking on the 'Proceed to Payment' button at the bottom of the page.

Anyone completing a transaction via the checkout, regardless of whether payment is being made or not, MUST tick the terms and conditions checkbox at the top of the Payment page before continuing. The payment section will not open or display, and the user will not be able to continue until this checkbox is ticked.

After the student has clicked on the 'Finalise checkout' button at the bottom of the PAYMENT page, then they will be directed to a confirmation page with a message informing them that their online enrolment was either successful or rejected.

If the student is paying by credit card, this is the point where their card details are verified with the bank as being correct and having sufficient funds available.

At this point, onCourse also verifies there is still a place available in the class. If between the student commencing and completing the online enrolment process, the last place has been booked by another student, the enrolment process will fail at this point. Their credit card will not be billed. You will see the enrolment attempt and failure in onCourse, so you can follow them up if they don’t successfully complete the enrolment.

If the enrolment and payment were successful, at the bottom of the page there will be a continue button. If you’ve created a post enrolment page in the configuration, they will be redirected there, if not they will be re-directed to the courses list page.

If the student’s enrolment goes through successfully and their credit card is accepted they will see a page similar to the screenshot shown below.

If the credit card is not accepted the student will see a page similar to the screenshot shown below explaining what they may need to check or correct. At this point the student can try again or abandon their enrolment.

Abandoned enrolments are shown as 'failed' enrolments in onCourse.

After a successful online enrolment process, the payer of the invoice will be emailed a tax invoice, and each of the successfully enrolled students will be emailed an enrolment confirmation. If the student is enrolling and paying for themselves, then they will receive both emails.

These automatic emails are sent based on your customisable invoice and enrolment confirmation email templates in onCourse.

You can use queries on the end of any Checkout URL to automatically add items to a student’s web cart. Items that can be automatically added are any course, class or product.

Examples:

Multiple codes can be added by separating them with a comma ','

Different entities can be combined using an ampersand '&'

This opens up lots of avenues for automation to guide students through certain course paths, or bundling particular items together. You could also create an automation that sends a new checkout link to a student to enrol in the next level course upon completion of their last enrolment.

If you want to make use of the [courseRelations] to show suggested items next to your website checkout, you can add the following html code to the available next to the checkout block on the /checkout page. It’s important to remember to set the block type to 'HTML'.

Real-time credit card processing ensures that successful enrolments are only made when the money is in your bank account. On the Payment page the student will need to select the terms and conditions checkbox, then they can enter their credit card details and click on the 'Confirm purchase' button to complete the order.

The credit card is captured by onCourse over an SSL encrypted connection. The full card number and CVV are never stored for online payments, only passed directly to the banking system, so in the unlikely event of a security breach there are technically no stored card details for anyone to steal. The user should expect a response in about 5-10 seconds, and during this time the enrolment is put on hold, preventing someone else taking the last place available in a class.

Should the payment fail due to insufficient funds or some other problem, onCourse will retain the transaction history as an invoice, a failed payment, and a credit note reversing out the invoice. We encourage you to regularly review failed payments in your system and follow up with the user to offer them alternative payment means.

Corporate Pass gives approved users the ability to invoice their employer, or another approved third party, on enrolment. This allows you to create an ongoing training approval process with your corporate customers, but still allow their staff to select the training timetables, or classes, to suit themselves.

You can view, edit, create or disable a Corporate Pass within the Corporate Pass window. Once you have clicked on the Corporate Pass button a window will pop up with a list of current and expired (if you check the filter in the left column) Corporate Passes created.

You can view an existing Corporate Pass by double clicking on a record, or alternatively create one by click on the '+' symbol.

To pay using a CorporatePass during the online enrolment process the student has to click on the CorporatePass tab on the left side of the 'PAYMENT' page. The student then enters the CorporatePass code that has been supplied by their employer (this code can also be found in onCourse).

Once the student has submitted a valid Corporate Pass code they will see a message confirming that the code they have used is valid. They will also be given an option to add a reference like a purchase order ID for this transaction that will be included on the invoice sent to their employer.

Once the student has chosen or not to enter a reference; marked the 'Conditions' checked; and clicked on the button 'Confirm enrolment' they will be directed to a page informing them the enrolment and payment via Corporate Pass was successful as shown below.

If you are using Payment Plans to offer a deferred payment for a course to newly enrolled students, when someone goes to enrol into one of these courses online, the online checkout will offer a 'Pay Later' option. It will appear as a tab on the payment page, just like 'Credit Card' and 'Corporate Pass'. If the user selects this tab, the Pay Now field will show $0. If they select either the Credit Card or Corporate Pass tab, the full price of the course will display. The user can also change the 'Pay Now' field to $0 and the 'Pay Later' tab will be automatically selected.

When using 'Pay Later' the user will be able to select to 'choose a different payer' by selecting the 'choose a different payer' button.

Vouchers are much more than a simple gift voucher. They can be used to sell training in flexible groups whether it be a sampler of arts courses or OH&S training for 20 co-workers.

If a student provides a valid voucher code during the enrolment process, then this will reduce the fee payable, possibly to zero on the final payment tab. Voucher codes can be added on either the summary or payment tab.

A range of flexible discounting and promotional code tools allow for students to access your special enrolment rates right up until the point of payment. More information on discounts and promotional codes can be found in the Discount section of the main manual.

The total cost breakdown will include how much the class/es have been discounted by. In the case below the class has been discounted by $51.01.

Some colleges have created concession types that users can self select as part of the online enrolment process. Usually, selecting a concession type during the online enrolment process will then discount the enrolment fee payable.

Some types of concessions that provide discounts may only be available via a pre-approval process at the college e.g. the college has to add the concession to the student record, it can’t be added online by the student. In these cases, the applicable concession fee for enrolment will apply automatically during the online enrolment process without the user having to select anything.

If self identified concessions can be added during an online enrolment, then you will see a '+' symbol with text 'Add Concession' below the students name and email address.

Once you have clicked on the 'Add Concession' button you will be directed to the following page, as shown below.

If a student has credit available on their onCourse contact record from a credit note, the next time they make a purchase online, be it for an enrolment, products or anything else available on your site, the credit on their account will be automatically applied to their sale total at checkout.

The credit amount cannot be altered; the transaction will always use the full amount of credit available. Any remaining credit left over will still be available for the customer to use on future transactions.

The onCourse Editor is your platform to create, manage and distribute information to your website. Editor is a Content Management System (CMS) that provides simple but powerful tools to manage the structure and content of your website in a collaborative environment.

Click the Content icon to see the editor for Blocks, Pages and Themes. These three components make up the structure of the website.

You can add content to Blocks and Pages using one of three different markup styles that you can set per block/page; Rich (markdown), html or 'legacy', which is our older-style of textile markup. We recommend using the Rich mode for ease of use, and for the fact that it alows the use of markdown and most html. With a suitably skilled web designer you could take your website a long way.

The editor allows you to manage a number of different aspects of how the website and portal display information. This includes determining what information can be viewed through the SkillsonCourse portal, general website settings, any checkout settings or preferences and the site’s 301 redirects.

The Design menu lets you edit the Themes applied to your onCourse website.

The History menu displays the most recent reversions of your site, the date this reversion of the site was publish and who published each reversion.

You can also see the current version of your site and have the option to publish recent changes from this page.

Any changes you’ve made are only visible when logged into the Editor. Your site must be published before any changes appear on the live site.

To publish your changes to your live site, click 'Publish' from the bottom of the toolbar. This prompts you to confirm that you want the changes published. Leave a short description of your changes in the Description field, and then click 'Confirm' to commit any changes you have made. These changes will then be made visible on the live site after a short wait of a few minutes.

skillsOnCourse is a website for tutors and students which allows them to interact with your college and with each other.

Every student and tutor is automatically given a login when their record is created in onCourse or when they enrol online.

skillsOnCourse gives tutors the information they need without having to contact you regularly. "Is my class full?", "Will my class go ahead?", "Can I get a class roll".

These are all things that your teaching staff will ask you every day; now you have a 24-hour assistance to help tutors get the answers they need.

Students can quickly and easily get the information they need about their classes and timetable.

All students when they are created in onCourse, will automatically have a skillsOnCourse account set up for them. The first time a student enrols in your college, they will be sent an email which allows them to log into skillsOnCourse and set their password. Tutors are also given an account when their record is created in onCourse.

The skillsOnCourse login screen will prompt the student or tutor to enter their details. Like the onCourse enrolment process, a student is identified by name and email address to avoid forcing students and tutors to remember another user id.

It is also possible to log into skills onCourse as a Company rather than an individual. To do so simply click the 'as person' switch and it will change to 'as company', then enter the email address and password for your company.

Students and Tutors are able to navigate their way around skillsOnCourse via the top of page menu options. By clicking on the 'skillsOnCourse' logo in the top left hand corner of the page, they can return to the home page of the site. Because the site is built using modern html techniques, the user can safely use the back button on their browser or bookmark any page they like. When they return to a bookmarked page they will be asked to log in and will then be redirected to the page they bookmarked.

If a student or tutor is updating their profile, they must save their changes before navigating away from that page. If they leave the page without saving the changes, those changes are lost.

If a tutor is scheduled to teach an upcoming session, or a student is scheduled to attend a class, then when they log into their skillsonCourse portal they will see the next class icon on their dashboard as shown below. The 'View Map' button is clickable and redirect them to the class location tab where a google map will display where the session is taking place.

If a student has attended classes that have attendance marking then an icon will appear on their dashboard with their attendance percentage. The Attenance percentage is calculated by adding up all the sessions that the student has attended or are absent with a reason divided by the total number of session over the last 12 month period.

The attendance percentage icon that appears depends on a students average attendance over the last 12 months.

If a payment is due, as in the due date of the payment has passed (not if the student owes money but is not due yet), there will be an icon on the dashboard notifying the student of this, as seen below. The 'PAY ONLINE NOW' button is clickable and redirect them to where they can make the payment.

Students who haven’t already provided and verified their USI will see an icon on the dashboard notifying them that it’s still required. They can then click on 'Review Now' which will direct them to the Census Questions tab of the students profile where they can either enter and verify or create a USI.

If a user has one or more documents or images linked to their account then they will see a resources icon listing the three most recent upload. All the listed resources are clickable and will open in a new tab. They can also click on the 'View All' button in the top right to be redirected to the Resources page to see the full list of all the attachments.

After a student has completed a class they will have the ability to provide feedback about it and rate out of 5 stars. If there are multiple classes that haven’t been rated then it will show the oldest non-rated class first. If clicked on it will take the student to the class page. Once feedback has been provided the block will show the next oldest non-rated class; if there are no others then this icon will not be displayed at all.

If a student has applied to study in a class and has yet to be enrolled or withdrawn then they will see a 'Application to Study' icon similar to the one below. It will include the name of the class along with the current status.

If the application has been accepted then a 'PROCEED' button will appear, which if clicked, will redirect them to the Applications tab of the History page, as shown below. They can then either click on the 'Enrol Now' button to take them to a special URL on your website where they can enrol, or they can click on the 'Reject' button that will withdraw their application.

If a tutor has been assigned to teach a class and they haven’t confirmed whether they can teach it, the class approval icon will appear on their skillsonCourse dashboard. If a tutor has multiple classes that haven’t been approved then the block will show their next non approved class. If they don’t have any classes to approve then this icon will not appear.

You can check whether a tutor has confirmed if they can teach a class by going to the tutor section of a class and checking if there’s a confirmed date below their name. You can manually set a date by clicking to expand the tutor, clicking the field and adding a date.

Tutors will see the 'Mark Roll' dashboard icon in their portal if they are teaching a session less than an hour from now. If there is no such class then this block will show the tutor’s last session taught that hasn’t been marked. The icon will show the name of the course along with the start date and time of the session. The 'Mark Roll' button is clickable and will open the sessions roll marking page in the tutor’s portal.

This block will appear if a tutor has outcomes for a class they have taught that haven’t been marked. If a tutor has multiple classes with have outcomes that haven’t been marked then this block will display the class that ended most recently.

If they click on the 'Mark Outcomes' button then it takes them to where they can either mark the students outcomes in the class by Outcome or by Student.

The user timetable can be viewed as either a schedule list of sessions or as a month or monthly calendar view. The timetable will display all classes on a given day, by clicking on a given day the session information will display at the top of the page, including course name, room, venue and tutor information. Timetables are applicable either to classes a student is enrolled in, or to sessions being taught by a tutor.

The timetable will open to the current date, or next scheduled session by default. You can navigate between months by using the calendar month tool on the left panel.

By expanding a timetable session, additional options like 'view course' and for tutors, 'mark roll' are available.

The resources tab is a quick way to navigate to any global resources that have been added to the portal, for example, documents like Student or Tutor handbooks, as well as resources for any classes currently in progress, grouped by their course name.

Resources grouped by class may have been attached at either the course, class or student enrolment record, and may include documents such as learning and assessment resources, of completion Certificates.

The display of resources in the portal is based on the permissions set for the document inside the onCourse application. Documents with the permission 'Student and tutor' show in the portal for both students and tutors. Documents with the permission 'Tutor only' show only to tutors, and are a suitable permission for resources like assessment marking guides.

The skillsOnCourse dashboard also contains links to the newest resources added to the portal for the student or tutor.

Resources for classes which are completed can be accessed from the class record directly. Completed classes are listed in History tab of the portal.

The results tab of the portal show students the outcome results for their enrolments. Results may be for VET and non-VET courses.

Some VET courses will show the link to the parent qualification, where the course has been created with this link in onCourse. Other VET courses, that are module only enrolments will list the outcomes only with no reference to a qualification.

Results where no value has been set in onCourse will show as 'not marked' in the portal.

Results where the outcome was successful will show in green font 'Pass' with the AVETMISS value set in onCourse displayed below.

Results where the outcome was not successful will show in red font 'Not yet competent' and the AVETMISS value set in onCourse.

A student can also view their results for an individual class by clicking on the 'Results' tab on the class detail view.

Classes can be accessed from the link within the timetable, through the sidebar classes menu or via the History tab.

Students can access up to date class information such as the date of the next session, venue and room information, as well as a link through to the class description which outlines the content to be covered within the class.

The class tab also contains links to the class resources, such as learning and assessment materials, which have been uploaded to skillsOnCourse and any outcome results. Students can see their overall attendance calculation for the class, and the attendance value set for each class session.

Tutors are also able to access class information, which includes information about the students enrolled, total number of enrolments, and can mark the class rolls.

A student can view what waiting lists they are on by clicking on Subsciptions and then clicking Waiting List. This page with allow you to find out more information about the waiting lists you are subscribed to along with the option of deleting your name off that list.

A student can view what mailing lists they are subscribed to by clicking on Subscriptions and then clicking Mailing Lists. You have the option of choosing what method you would like to received the information by (E-mail, SMS, Post) and which of the designated mailing lists you wish to subscribe to.

Students can access a list of their previously enrolled classes, their financial history and any applications they have submitted in the History menu.

Once you have attached the students Certificate to their enrolment record you will want to be able to direct the student to where they can find it in their skillsonCourse portal.

They can find this by:

Some features are only visible to tutors, including real time marking of the attendance roll for their classes.

Tutor also have access to a list of resources and files for each individual class they teach. These resources could be teacher training and assessment resources, marking guides or additional course materials. These documents are uploaded via the class or course in the onCourse database with a 'Tutors only' permission.

Tutors can also see documents uploaded with 'Tutors and enrolled students' permission, that may include documents like learning guides for students.

To enable this feature between certain relationship you need to tick the checkbox in the Contact Relation types window in Preferences. Type 'Preferences' into the dashboard search and open the window, then select 'Contact Relation types' in the left hand column.

Once you have the marked the checkbox, as shown below, the employer will be able to access their staffs skillsonCourse portal.

After a relationship has been created and marked as giving access to information with the skillsonCourse portal then you can start creating relationships between contacts. To do this you have to open up the contact you want to create relationship to, Scroll till you see 'Relation' then click the + button. From here a sheet will appear that will allow you to choose who you want to create a relationship to along with what type of relationship. In the example below I am trying to make 'Natalie Morton' the employer of 'James Matthews'.

Once you have added the relationship it will remain there on the contact record once the record is saved

Once you have marked the checkbox in the Contact Relation Types view in Preferences there should now be an option to switch users within skillsonCourse. This can be found at the top right hand side of the window. In the example below you can see user Natalie Morton has been given access to James Matthews' skillsonCourse details.

Once your in a different users account the second name below your name in the top right side of the page will change to the name of what ever users account you are in, as seen below.

The skillsOnCourse portal is a website that gives you the information you need about your classes and students without having to contact the college regularly. "What am I scheduled to teach?", "How many students are enrolled in my class?", "What resources should I use to teach the class?". These are all things that the portal can help answer.

You can access your skillsonCourse portal on your desktop computer, tablet, or mobile phone. The screenviews may alter from those shown in this document based on the screen size of your device, but all the functionality is the same.

The first time you visit skillsOnCourse, you will not have a password to login. If the college has your name and email address details recorded in their onCourse database, a password link can be automatically sent to you. If you are not sure what details they have on record, please contact the college so that they can check or update your record with your preferred name and email address.

The main login screen for the skillsOnCourse portal includes a 'forgot password' option. Enter your first name, last name and email address and then click on the 'forgot password' link.

When you click on 'forgot password', an email will be sent to you with a link to allow you to create a new password. This link will be valid for 24 hours only, after that time the link will not work. Once you have reset your password, you will be logged in and can continue using skillsOnCourse.

The next time you visit skillsOnCourse, you can use this new password to login directly.

The first page you see when you arrive in skillsOnCourse is your personalised timetable. This shows you the sessions you are scheduled to teach in a month by month format. The timetable summary of sessions on the top of page shows your upcoming sessions.

Clicking on a session will expand the session view to show any session notes, and also provide you with a quick link through to mark the class roll for that session.

Using the 'Sync to Device' link in the top of the timetable, you can subscribe to your timetable so the sessions show in another electronic calendar, such as your phone. You only need to do this once - if the college adds new classes for you to deliver, or if the details of one of your class sessions changes i.e. a room change, then your subscribed calender updates also.

As a tutor, the primary function of skillsOnCourse is to show your class information, including total number of enrolments, venue and room information. You can navigate to classes through the timetable page or from the history page.

Alternatively you can click on the class name under the 'Classes' column on the right side of the window. The classes column is available in every page of the portal except the timetable view.

You can access the class roll by clicking on the name of the class, and locating the session you wish to mark. The attendance records are then sent to the college in real time. Each session of your class has its own attendance record, and you can scroll through each session. By default, the next session (based on the current date) will show first.

If your college collects student identification photos as part of their enrolment process, you will also see those images in the class roll.

To mark a class roll, you can select the simple options of tick for attended, or cross for absent. If a student arrived late, left early or was absent from the whole session for a valid reason, you can click on the icon next to the roll marking option to add a note and record the student’s arrival and departure times.

When you are offered a class teaching opportunity, the college requires you to confirm that you are available to deliver the content as described and according to the schedule of delivery dates.

To access any classes that you have not yet confirmed your availability for, simply click on the APPROVALS button at the top right hand side of the Portal. If you are not available, or cannot otherwise agree to teach the class as described there is a message box to email the college your feedback.

If your college has enabled outcomes marking in the tutor portal, you will be able to mark the students competent, not yet competent, no result or withdrawn in the 'outcomes' section in the class.

If your college has enabled outcomes marking in the tutor portal, you will be able to mark the students competent, not yet competent, no result or withdrawn in the 'outcomes' section in the class.

The marks you enter will update directly to the college database and may be included reports, automations or the next lodgement for funding, so you should only enter outcomes if they are final.

Jane Citizen is a tutor for Cert III Aged Care. Jane’s student Michael has completed all his assessments for the course and was competent for all outcomes on the same day.

You have access to a list of resources and files for each individual class you teach. These can be found by clicking on the 'Resources' option in the top menu. Some of the resources listed will also be available to your students in their portal, while other resources are only available to tutors of the class.

Tutor resources that are generic to the college, rather than specifically related to one of your classes will appear at the top of the list.

Students attending your class may be asked to complete a survey rating their experience at the conclusion of their training. You will be able to see a summary of their feedback in the class window.

Once logged in, you are able to update your contact details via the My Profile menu.

This screen also enables you to change your password at any time.