Timetables

Contents

Chapter Overview
Accessing Timetable View
Timetable Window
Timetable Views
Compact View
Gap (Days)
Gap (Hours)

Chapter Overview

When scheduling classes, it can be helpful to know at a glance when a room or a site might have some availability free to book up, or is booked out solidly for the next four weeks. onCourse allows you to track class sessions scheduled at both the site level, and the room level, making it easier to spot holes in their availability quickly and easily.

Accessing Timetable View

The Timetable view can be accessed from within either a Site or a Room record. To find a timetable view for a specific site or room:

  • Open the Sites or Rooms window, whichever is applicable

  • If in three-column view, click the site or room you wish to view, then click the Timetable button in the right-hand column

  • If in two-column view, double-click the site or room you wish to view, then click the Timetable button

The Sites window in three-column view, with the Timetable icon in the right-hand column

Timetable Window

The Timetable window features a mini-calendar marking today's date, the date selected and any days with sessions booked, along with three separate time of day filters; before 12pm, 12pm-6pm, and after 6pm. Selecting any combination of these filters will filter out results that appear outside these parameters.

You will always see a list of current sessions booked, the date, session length, session times, site and room information, and the name of the sessions tutors, if they're set.

Each class name can be clicked to open the applicable class record.

Timetable Views

The timetable offers three different views that each display data in a different way: Compact, Gap (Days) and Gap (Hours).

Compact View

Shows all booked sessions only. Does not show ay available spaces or timetable gaps.

The Timetable window in Compact view

Gap (Days)

Shows any days that are fully available (no bookings that day), as well as all currently booked sessions

The Timetable in Gap (days) view mode

Gap (Hours)

Shows an hourly breakdown of each day from 9am to 6pm. For Sites, it will group each class by the hour. You can see a breakdown of each class within the hour by clicking the down chevron. For Rooms, it will display the name of the class for each hour it's booked. Any available times are marked 'available'

Gap (hours) view mode shows classes grouped by hours of the day