Payroll

Pay employees and contractors

Education providers throughout Australia choose onCourse to manage their payroll. onCourse is a highly customisable student management and marketing system, and is the most comprehensive student management software available today. onCourse powers short course providers, large enterprise, government and universities, with a pricing plan to suit everyone. Powerful payroll capabilities within onCourse software bind your payroll directly with scheduling, so you can be sure you’re paying the correct number of hours every time. With centralised pay rates and roles, managing your payroll couldn’t be easier. Pay fixed amounts, per session, per enrolment, per timetabled hour, per student contact hour or any unit you define. And with pre-built integrations for Xero and MYOB, your financial transactions are always in sync with your favourite accounting software.

Pay Roles

Manage payroll more efficiently with roles

A new way to stay ahead of payroll and simplify staff management. Create custom roles in onCourse payroll to easily manage staff and contractors. Assign different roles to individuals attached to a course based on their responsibilities. Attach pay rates to roles to centrally manage your remuneration - change a pay rate on a role, and it instantly changes the pay rate for every individual attached to that role.

class tutor roles

Pay Rates

Handle complex remuneration

OnCourse Payroll is the smart way to manage your remuneration. You get powerful payroll management plus recordkeeping and reporting tools. Pay fixed amounts, per session, per enrolment, per timetabled hour, per student contact hour or per unit you define. You can even mix multiple payment methods to create virtually any type of remuneration agreement. Define adhoc pay rates by course, or attach a payment arrangement to a role to deploy it to all individuals attached to that role. You can even pay bonuses based on the number of enrolments. With flexible pay periods, custom pay lines and a complete review and approval process built in, onCourse Payroll is everything you need to manage your payroll effectively.

tutor pay

Pay Rate Transition Dates

Schedule pay rate changes in advance

onCourse Payroll allows you to calculate pay rates at different steps of an individual’s employment contract. Transitioning from one grade or pay level to another can be difficult - but onCourse Payroll helps make this transition easy. Specify any number of new pay rates and their effective date into onCourse Payroll and the rates will automatically come into effect exactly when they are required. onCourse Payroll helps you manage your time more effectively and you’ll never miss a scheduled pay rate change.

MYOB

Online accounting software for any business, of any size

MYOB (Mind Your Own Business) is an Australian multinational corporation that provides tax, accounting and other services to small and medium businesses. Over a million businesses trust MYOB business software. onCourse includes integration with MYOB so you can directly export records to your favourite accounting software.

Xero

Online accounting for small business

Xero is online accounting software for small business. Use Xero to manage invoicing, bank reconciliation, bookkeeping and more. onCourse includes integration with MYOB so you can directly export records to your favourite accounting software.

The Xero integration set up page

Collision Detection

Never double-book a resource again

Say goodbye to double-bookings! onCourse collision detection alerts you immediately when something is already booked (and no more meetings will be overlapped). Plan your courses with confidence and say hello to streamlined scheduling.

Display a tutor clash when creating a session

Notes

Add notes for clarity

You can add notes to just about anything in onCourse and they’re automatically timestamped and tagged with the name of the user, with a full audit history maintained. Notes have all the information you need in one place, and we make sure they’re easy to find when you need them!